Five Strategies For Building A Virtual Talent Bench

The Covid-19 pandemic has accelerated a shift to remote and hybrid work while also increasing the number of independent workers. The future of work is now. As companies become more comfortable with building and integrating on-demand workers into their talent strategy, more companies are realizing the value of building a virtual talent bench.

What is a virtual talent bench?

A virtual talent bench is a pool of freelancers, independent contractors, vendors, and small agencies that you’ve sourced, vetted, and are ready to work with. Having a virtual talent bench allows your team to quickly staff projects as needed, particularly as work shifts from being role-based to project-based.

Why should you build a virtual talent bench?

Building a virtual talent bench makes it easier to deploy independent workers to work on critical special projects quickly. By creating your own in-house virtual talent bench, you’ll save time and money by reducing the time to find and onboard talent — and save fees you may have paid to sourcing agencies.

In addition, building a virtual talent bench well before engagement allows businesses to properly qualify, vet, and onboard talent. Having advised startups for most of my career, I’ve seen many companies bring on talent without formal contracts or vetting simply because of an eagerness to get to work. Without sufficient vetting and executing appropriate contracts before onboarding talent, companies open themselves up to worker misclassification risk and intellectual property issues.

Now that we’ve established the importance of building a virtual talent bench, here are five strategies for building your pipeline.

1. Start by assessing skills gaps.

Start by assessing the skills of your employees against the work you do and may do in the future. You’ll likely find areas where additional resources, specialized skills, or expert advice could be helpful from time to time. Once you have a sense of what kinds of people you need on your virtual talent bench, you’ll be able to start looking for and recruiting the external talent you need.

2. Identify experts and other independent contractors.

There are many ways to find experts, consultants, and other independent contractors, but I’ve found that trusted referrals are the best way to fill your virtual talent bench. Ask your existing virtual talent to refer other freelancers and independent contractors to you, and ask your network to share their trusted talent with you. Freelancer marketplaces like UpWork or Catalant are also another source of virtual talent if you’re having difficulty sourcing referrals. Or, if you are open to establishing a relationship with a company with a deep bench, consulting firms like Business Talent Group or our own firm, FlexTeam, are built on virtual talent benches so that companies don’t have to build their own roster of talent.

3. Develop processes to vet and onboard talent.

Once you’ve identified talent, it’s important to make sure they’re vetted. Check references, run background checks and make sure they are seasoned independent professionals. Then, when you’re ready to onboard your virtual talent, create a standardized onboarding process that makes it easy for your company and your talent to work together. Using automated and electronic onboarding processes makes it easier to ensure all the proper contracts and tax forms are signed quickly and stored safely. Vendor management systems can help you manage all onboarding, contracts, and payments for your virtual talent bench.

4. Develop relationships and prioritize communication.

Working with a virtual talent bench can be transactional, if you choose. But you’ll likely find that building relationships with your virtual talent bench improves outcomes. Not only does relationship building make it more likely that your virtual talent will want to work with you in the future, but it also makes each project run more smoothly. Make sure you’ve documented and communicated best practices and expectations to your virtual talent. Communicate frequently and clearly, both during projects and outside of projects. Engaging your virtual talent bench even when they aren’t actively working with you helps keep you top of mind — making it more likely that your virtual talent will choose to work with you when the time is right.

5. Create procedures for providing feedback and assessing performance.

Providing feedback to your virtual talent during each project is critical to building strong partnerships. Start by creating a procedure to assess performance and give feedback. Make sure all employees who have interacted with your virtual talent bench are asked to provide feedback. If appropriate, ask your virtual talent to provide feedback on the other individual freelancers or consultants they may have interacted with during projects at your company. In addition, store the feedback in your virtual talent bench database for future reference. This information should provide you with actionable insights to help improve future engagements.

Be sure to compile the feedback to share with your virtual talent. I’ve found that freelancers and consultants are eager for feedback, excited to learn, and keen to build new skills.

Transition to a blended workforce.

To successfully compete, companies need to be agile and have workforces that can flex to meet a variety of challenges and opportunities. With a virtual talent bench, your company will have a flexible, blended workforce. That workforce will be able to quickly tackle problems and take on new opportunities. Are you ready to start building your virtual talent bench?

This article was originally published in Forbes.


Yolanda Lau is an experienced entrepreneurship consultant, advisor, and Forbes Contributor. She is also an educator, speaker, writer, and non-profit fundraiser.

Since 2010, she has been focused on preparing knowledge workers, educators, and students for the future of work.

Learn more about Yolanda here.

Remote Work: Creating A Documentation-First Culture

Before the pandemic, the growth of remote work was already a significant workforce trend as part of the future of work — remote work options increased threefold from 1996 to 2016. After the experiences of the last year, this trend has only accelerated. My current team is fully remote (with a mix of employees, independent contractors, agencies, and freelancers), and I’ve learned that one of the keys to success with remote workforce management is documentation. Whether your company is considering an entirely remote workforce or a hybrid workforce, it’s critical to be a documentation-first company.

Benefits Of A Remote Or Hybrid Workforce

Hiring remote workers, including freelancers or independent contractors, has many different benefits for your firm. One of these benefits is cost savings, with a reduction in onsite operations costs. Even more importantly, your company has access to a much larger talent pool with the removal of geographic obstacles to hiring. And remote workers can be even more productive than onsite workers. A study published in Harvard Business Review found that work-from-anywhere arrangements were even more productive than traditional work-from-home policies. And in a recent PwC survey of U.S. executives, 83% of employers reported that their companies found success with shifting to remote work.

Remote work arrangements benefit the company and the worker — increasing the attractiveness of working for your company not only for potential new hires but also for retaining existing employees. A Gallup survey found that 54% of office workers would leave their current job for one that offers flexible work.

Challenges Of A Remote Or Hybrid Workforce

But engaging a remote workforce does also create challenges. Managing benefits can become more complicated for your HR team, and communication can be a critical issue with the potential for not enough communication and/or remote employees feeling left out or excluded. Plus, building and maintaining your company culture takes more thought and dedicated effort and programs with a dispersed workforce. One of the ways to overcome these challenges is with a documentation mindset.

Going Beyond Onboarding

It’s common for companies to have a standardized onboarding process to complete and collect all the necessary forms, like W-2s for employees or W-9s for freelancers. A digital onboarding process makes it easy to assemble and organize all the required forms quickly. But when you have remote workers, it’s critical to go beyond the documents and deliver a comprehensive onboarding experience. After all, a 2018 survey found that 93% of employers concur that a good onboarding experience is critical to retaining workers.

You need a documentation-first mindset when engaging a remote workforce. Think about how you translate an onsite onboarding experience to a digital experience. How do you bring your company’s culture to life? How do you make your company’s resources and tools easily accessible and understood? What training do you need to provide?

Preparing and regularly updating documentation in advance is critical to success as you scale your remote workforce. This shouldn’t be an ad hoc exercise, but rather something that your company regularly dedicates time to create, maintain, and improve.

Increasing Knowledge Sharing

With my remote team, I’ve found that documenting our processes and best practices is essential to our success in working well together, regardless of location. Fostering knowledge sharing through “living” documents increases our ability to collaborate effectively and for employees and freelancers to quickly help with new projects or contribute impactful ideas. And one of the most important areas to document is related to communication.

Make sure that your employees and contractors have a dedicated place for communication. For example, we’ve defined Slack channels for a variety of topics and projects, as well as for sharing FAQs. We also have documented details like tips for communication styles, expectations for communication content and frequency for project updates, who to connect with for different types of questions, and more. Effective, two-way communication is even more essential when working with a remote team.

Plus, with a documentation-first approach, it’s much easier to shift to a project-based work model. Moving from a role-based to a project-based organization increases the speed and agility of your business. This type of organization is only effective with robust processes and communication.

Embrace The Remote Workforce

It’s time to embrace new models of work and grow your remote workforce. Hiring remote employees, freelancers and contractors strengthens your talent pool and helps make your company more agile. With a documentation-first mindset, your company can smoothly transition to a remote or hybrid workforce. And that mindset will also help you take a more agile and project-based approach to plan and execute initiatives. Get ready to thrive in the future of work by becoming a documentation-first company and growing your remote team.

This article was originally published in Forbes.


Yolanda Lau is an experienced entrepreneurship consultant, advisor, and Forbes Contributor. She is also an educator, speaker, writer, and non-profit fundraiser.

Since 2010, she has been focused on preparing knowledge workers, educators, and students for the future of work.

Learn more about Yolanda here.

Five Ways The Pandemic Has Accelerated The Future Of Work

When the COVID-19 pandemic started, few of us had any understanding of how a global pandemic would drastically alter our lives — from curfews and lockdowns to an increase in remote work and an evolving workforce. What we’re seeing is an acceleration of the future of work.

Here’s how the COVID-19 pandemic has and will permanently change how we work.

Soft skills enable adaptability in the future of work.

This year has upended almost everything. It’s become increasingly clear that you can’t just hire for knowledge, content, and hard skills. Hiring adaptable, self-motivated people with soft skills such as mindfulness and emotional intelligence is paying off as these kinds of employees are more adept at adapting to changing circumstances, and learning new skills as necessary.

I’ve found this holds true for employees as well as independent contractors. While some circumstances are well suited for hiring a freelancer to do exactly what he or she has done for another client, I’ve found that looking for soft skills in freelancers results in more successful outcomes, too. This shift has been on the horizon for some time, but the pandemic has accelerated the importance of hiring for soft skills. This should also result in more diverse workplaces, as hiring for soft skills is more equitable across racial, socioeconomic, and gender inequities.

Remote work is here to stay.

With all its benefits and downsides, remote work and telepresence are here to stay. Companies will need to continue to offer remote work as an option to retain top talent, but offices aren’t going away. Working from home has shown us how efficient remote work can be while also highlighting how important face-to-face meetings are for more creative and collaborative work.

What we’ll see post-pandemic is a reexamination of when telepresence is sufficient and when in-person meetings are needed. Companies will choose to reduce office space’s size (and expense), but we’re likely to see most employers land on some hybrid work schedule. Many employees will be able to work from home while being expected to come in from time to time — but executives may be expected to mostly work from the office.

More workers are switching to freelancing; companies are increasingly engaging a global, liquid workforce.

Now that most companies have gone remote, leaders have been forced to focus on outcomes rather than time in the office. This puts freelancers on an ever more equal footing with traditional employees.

Moreover, many of those laid off during this pandemic are choosing to join the gig economy instead of looking for traditional full-time employment during challenging times. People are reevaluating whether employment provides “job security” and more people are concluding that self-employment — with multiple sources of income — may be more secure than a traditional job.

Your company’s workforce of the future will include a greater percentage of 1099 workers. More workers will choose to freelance and work with multiple clients on clearly defined projects — to work only on interesting, challenging projects that suit them. Working in this way allows these freelancers to keep their skills sharper than traditional employees. And so the shift from a blended workforce toward a liquid workforce will accelerate faster.

Also, companies using a liquid workforce can more quickly adjust to changing trends. As executives come to see the advantages of working with a liquid workforce, the gap between companies that activate a liquid workforce and those that choose to rely on a traditional workforce will widen. Agile companies will see greater economic gains and be better positioned for post-pandemic recovery and success.

The expansion of benefits will further accelerate the shift to a liquid workforce.

Moreover, the pandemic has led to freelancers finally gaining eligibility for unemployment benefits due to the CARES Act. With millions left uninsured due to pandemic-induced layoffs, the pressure to disassociate health benefits from the employer-employee relationship has increased. As freelancers’ benefits expand and as health insurance becomes portable, we can expect to see even greater shifts to a liquid workforce.

Software innovation will serve an interconnected workforce.

As work continues to change, so too will the software we use. While the pandemic led to a dramatic increase in video meetings, we are seeing a gradual shift toward a combination of video meetings, memos in lieu of meetings (or as preparation for meetings), and asynchronous video communication via software such as Loom, mmhmm, and Vimeo.

In addition, working remotely has deprived us of serendipitous conversations at the water cooler or break room. Expect to see software innovation to help facilitate these unplanned conversations that often lead to new ideas (and new lines of revenue) — particularly when those conversations are between employees in different teams or departments.

As reliance on freelance workers increases, companies are finding they need software specifically built for contracting, managing, and paying their global liquid workforce. Working with freelancers is very different from hiring employees or managing inventory; companies shouldn’t be managing and paying freelancers via payroll or ERP software. We created Liquid to solve this growing demand.

www.poweredbyliquid.com

We need to prepare for the future.

The pandemic has accelerated the progression of trends that were already underway, including shifting skill sets, more remote work, a growing freelance workforce, and collaboration through innovative software. Now it’s time to prepare for a resilient post-pandemic future. Start by thinking about how the nature of work, work styles, skills, and the workplace have changed over the last year. Focus on the areas that have positively impacted your business and workforce and use this to reevaluate your hiring processes and software solutions. It’s time to embrace a modern business strategy that includes the liquid workforce as an integral part of your talent management. Get ready — the future of work is now.

This article was originally published in Forbes.


Yolanda Lau is an experienced entrepreneurship consultant, advisor, and Forbes Contributor. She is also an educator, speaker, writer, and non-profit fundraiser.

Since 2010, she has been focused on preparing knowledge workers, educators, and students for the future of work.

Learn more about Yolanda here.


FlexTeam  is  a mission-based micro-consulting firm, co-founded by Yolanda Lau in 2015, that matches talented mid-career women with meaningful, challenging, temporally flexible, remote project-based work opportunities. FlexTeam’s clients are businesses of all sizes across all industries and sectors. FlexTeam’s most requested projects are competitor / market research, financial models, and investor decks. FlexTeam is also the team behind Liquid.

The Future Of Work Is More Than Remote Work

An Entrepreneurial Workforce

What is the future of work? For many, this idea has become focused solely on shifting to a digital workplace. Covid-19 has caused us all to rethink how and where we work, accelerating the shift to the remote office, but the future of work is so much more than going remote. In my view, the future of work is the liquid workforce where workers are self-employed entrepreneurs.

Companies are increasingly relying on a blended workforce, engaging a mix of full-time and on-demand talent (or liquid workers). This enables companies to smartly and cost-effectively employ the best available talent to meet their skill and work needs at any given time. Liquid talent is being engaged at all levels, even as on-demand consultants and advisors for corporate boards. As the liquid workforce becomes a critical strategic asset for companies, HR leaders are evolving their roles and responsibilities to take charge of leading a blended workforce.

For liquid workers, and particularly knowledge workers, the future of work offers a return to our entrepreneurial roots. Liquid workers can achieve “work-life fit” and gain greater independence and control of their work.

Opportunities For Companies

This shift to the future of work is resulting in challenges and opportunities for companies and for liquid workers.

Shifting to a blended workforce requires companies to rethink their processes and systems. Liquid workers are not employees and need different workflows — for example, think about onboarding. The compliance steps and documents required are distinct for 1099 versus W-2 workers. How you welcome and bring on the liquid talent also needs to be different. Your onboarding needs to enable the flex worker to hit the ground running from the moment they start.

Working with liquid talent is also inherently very fluid, with projects simultaneously starting and ending across a company. It’s essential to have a robust contracting process that you can simply and easily replicate with every new liquid worker. Likewise, you need to have the right financial processes and systems in place to ensure full visibility of liquid worker costs, invoice management and payment. Today, many companies still manage their freelancers and independent consultants using spreadsheets.

Opportunities For Liquid Workers

To fully take advantage of the future of work and maximize talent pools through a blended workforce, we need engaging liquid workers to become as easy and as operationally standardized as it is with full-time employees. It needs to be easy and efficient to source, contract and manage liquid talent.

For individuals, although the idea of being your own boss and having your own company can be exciting, it’s also daunting. Just as with a startup, being a solopreneur can be an uncertain endeavor. It can also be confusing to figure out everything that needs to be done administratively as a self-corporation, particularly in areas such as insurance, disability and professional development that might have been taken for granted when working in a traditional corporate environment. Individuals new to being liquid workers can also find it to be isolating.

Solving The Future Of Work

To shift from the traditional to the future of work, individuals need help to make running their businesses easy and time-efficient. They need support in managing their companies, addressing benefits (such as insurance, access to credit and disability), meeting legal requirements and building human connections (training, coaching, etc.).

The shift of the professional workforce will continue, and the pace is likely to increase. The focus on the rights of liquid workers, such as with California’s AB5 law, is not abating. Managers will need to adapt their people leadership skills to lead, motivate and integrate a blended workforce successfully. But to fully achieve the future of work and realize the true potential of the liquid workforce, we need solutions that will address the barriers that still exist.

Many solutions are under development, but there’s still so much opportunity left to build the capabilities required for the future of work, which include:

  • Helping companies and liquid workers find each other and connect.
  • Making it easy and straightforward for contracts to be executed.
  • Enabling companies and liquid workers to work with each other effectively and efficiently.
  • Simplifying the process of establishing and managing liquid workers’ businesses.
  • Offering options for liquid workers that meet needs for traditional benefits, such as insurance and 401(k)s, professional development and community connections.

Companies and individuals are continuing to shape the evolution toward a more entrepreneurial and independent workforce. Remote work is just one aspect of the future of work. Consider how you can go beyond the integration of remote work and include the future of work in your human resources strategy.

This article was originally published in Forbes.


Yolanda Lau is an experienced entrepreneurship consultant, advisor, and Forbes Contributor. She is also an educator, speaker, writer, and non-profit fundraiser.

Since 2010, she has been focused on preparing knowledge workers, educators, and students for the future of work.

Learn more about Yolanda here.


FlexTeam  is  a mission-based micro-consulting firm, co-founded by Yolanda Lau in 2015, that matches talented mid-career women with meaningful, challenging, temporally flexible, remote project-based work opportunities. FlexTeam’s clients are businesses of all sizes across all industries and sectors. FlexTeam’s most requested projects are competitor / market research, financial models, and investor decks. FlexTeam is also the team behind Liquid.